January 19, 2024

Office Bookkeeper/Administrator

Mount Albion

1

Feb 19, 2024 or sooner

Permanent fulltime

Minimum 2 years experience bookkeeping/accounting

1 - 3 years

Job Description:
-Completes and maintains accurate accounts payable/receivable practices
-Prepare and oversee the preparation of a variety of payroll related documents (e.g. invoice for overpayments, payroll register, stop payments, worker’s compensation cheques, etc.) for the purpose of documenting activities and issues, meeting compliance requirements and providing audit references.
-Reconciles bank account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations.
-Administer and manage inbound/outbound mails, including priority post, packages, courier services and other correspondence.
-Answer and manage inbound telephone inquiries.
-Arrange and attend executive team meetings; take, distribute and archive meeting minutes and /or diaries.
-Manage schedules, calendars, and appointments
-Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
-Communicate with organization’s safety policies in accordance with applicable federal safety standards and local laws.
-Compiles data from a wide variety of sources (e.g. timesheets/ payroll, salary adjustments, tax deposits etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements and/or monitoring program components.
-Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
-Plan and conduct new employee orientation to foster positive attitude towards organizational objectives.
-Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
-Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
-Manage internal staff relations while maintain a safe, secure, and pleasant work environment
-Maintain records and compile statistical report concerning personnel-related data such as hires, transfers, performance appraisals and absenteeism rates.
-Assist in the development and implementation of programs that will drive increased employee satisfaction and commitment levels.
-Identify staff vacancies and recruit, interview and select applicants.
-Experience with Service Canada and IRCC would be an asset.

Requirements
University or College degree in Accounting, Business, or Finance.
Minimum of 2 years’ experience.
Strong knowledge of payroll systems, internal controls and management.
Solid knowledge of accounting, general/bought/sales ledger, journal entries and bookkeeping experience.
Experience with Xero, Hubdocs, and Wagepoint are an asset.
Demonstrated knowledge of applicable employment, wage and salary laws and regulations and ability to interpret and comply with those.
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
Strong knowledge of software systems, as well as Microsoft Office products, including Excel, Word and PowerPoint.
Able to maintain filing systems, databases and basic diary/minutes managements.
Knowledge of local and federal regulations and ordinances.
Excellent analytical and problem-solving skills
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with all levels of the organization and its executive team.
Strong customer service orientation.
Warm personality with strong communication skills
Ability to work well with limited supervision
Have a valid driver’s licence

$18.00 - $24.00

Health and Dental available

Pure Pork Farms Ltd. 
Please send resume and cover letter to : humanresources@purepork.ca
Only successful applicants will be contacted.