January 6, 2023

Committee Support Specialist (Bilingual)

PEI

1

As soon as Possible

Permanent fulltime

To succeed, you will have:
• Post-secondary degree or diploma
• 2 years’ experience in an administrative or coordinator role, with experience working for executive/senior
management
• Exceptional Microsoft Office, Intranet and Internet navigating and research skills
• Experience organizing meetings and events
• Strong verbal and written communication skills
• Knowledge of the dairy industry an asset
• Bilingual (English/French) is required
Overview of job responsibilities:
1. Prepare, proof, edit and distribute documents: papers, presentations, reports, etc.
2. Arrange translation services as required.
3. Conduct research on assigned topics and provide summary and/or assist in drafting papers, presentations,
or reports.
4. Provide support for projects and special assignments.
5. Schedule dates and book locations for meetings and annual forum. Work with venue to make meeting
arrangements: room bookings, meals, equipment, etc. or virtual arrangements.
6. Track and process invoices for on time payment.
7. Prepare agenda and documentation for all meetings. Take meeting minutes, prepare, and distribute.
8. Create action items from P5 committee meetings.
9. Track and follow up on action items and report progress to P5 Committee.
10. Chair or facilitate committee meetings.

1 - 3 years

Job Description:
The milk marketing boards of Prince Edward Island, Nova Scotia, New Brunswick, Quebec, and Ontario work together to pool revenues from all milk sales and harmonize elements under the Eastern Canadian Milk Pooling Agreement (P5 Agreement). For dairy producers, milk pooling agreements are a way of managing the financial risks associated with the trends in domestic markets. The Canadian Dairy Commission administers these agreements on behalf of the dairy sector.

Working collaboratively with each P5 provincial General Manager/Chief Executive Officer and their committees, the Committee Support Specialist will organize their efforts to bring focus of common goals to reach consensus and achieve the objectives of the P5 Agreement. The ideal candidate is a self starter, able to learn quickly, discern complex material and handle the management of issues with great diplomacy. The potential to take on more responsibility and advance in one’s career is anticipated.

Confident working independently, the individual can combine working from a provincial head office and home, or remotely, travelling to meetings throughout the provinces as necessary. The ability to converse and read in English and French are required as all material is available in both languages; translation services are used for French.

Interested applicants are invited to submit a cover letter and resume directly to human_resources@milk.org

$65,000.00/year

What Can We Offer You • Opportunities for professional and career development • An attractive Total Rewards Package that includes comprehensive benefits coverage. • Commitment to continuous learning – access to video courses taught by industry experts • Flexible working arrangements that meet core business hours

Dairy Farmers of Ontario  
Interested applicants are invited to submit a cover letter and resume directly to human_resources@milk.org